1. Inform OEPE of your intent to solicit commercial support by listing potential commercial supporters on your CME Sponsorship Application.
2. When completing grant requests, whether online or off line, you must request the payment be made to the Morehouse School of Medicine Office of EPE and sent to:
Morehouse School of Medicine Office of EPE
Attn: Denise McGee
720 Westview Dr., S.W.
Atlanta, GA 303103.
Advise OEPE as you receive approval or denial correspondence from commercial supporters.
4. When a grant request is approved, a company generally responds with a Letter of Agreement (LOA). This agreement must be submitted to OEPE and signed by Denise McGee, EPE Accreditation Director, prior to the activity start date. If the company does not provide an LOA, the MSM Letter of Agreement will be used.
Failure to require companies to send commercial support payment to the OEPE or failure to submit/obtain approval of the OEPE Accreditation Director, of the LOA prior to the activity start date could result in delayed payment or credit revocation.
5. Upon receipt, OEPE will disperse funds based on the agreements set forth in the Approval Letter of the activity.
6. Submit to OEPE requested closing documentation to be used to complete financial reconciliation reports as required by commercial supporters.
Please note: delinquency of submission of reconciliation could interfere with future request to the grant supporter for all MSM CME activities.
WHAT IS A LETTER OF AGREEMENT (LOA) AND WHY IS IT REQUIRED?
A Letter of Agreement (LOA) is a written agreement specifying the terms, conditions, and purposes of the commercial support awarded by a commercial entity to a provider. All commercial support, both monetary and in-kind, requires a letter of agreement with signature by the Director of MSM CME and signature by the supporting company. All support must be disclosed in writing to participants prior to the educational activity. A copy of the signed LOA should be dated and received prior to the live program date or enduring format release date.ACCME and MSM have very strict rules regarding commercial support of CME activities. If you are considering or intended to use commercial support for your activity, please contact the OEPE prior to submitting your application to make certain your activity is in compliance with both MSM and ACCME commercial support standards.
Is there any specific wording required on the promotional material?
Yes. The appropriate statements will be provided in the approval letter.The most updated certification statement needs to be listed on any promotional material. If you receive commercial support, it must also be acknowledged. The appropriate statements will be provided in the approval letter.
Do I have to include the accreditation statement on a "save-the-date" card?
No. Typically these cards contain only initial, preliminary information like the activity date and location and as a result do not require the accreditation statement. In this case, the OEPE will provide a statement to indicate that the activity has been approved for credit.Promotional materials or agendas that contain specific information, such as faculty and objectives, and registration information, and the specific number of credit hours do require the full accreditation statement inclusion.
What are the requirements for issuing CME certificates, and how long does it take?
Registration data along with all final documentation outlined in the approval letter must be submitted and credit will be issued if data is submitted correctly and in its entirety. Incorrect or incomplete documentation will be returned to the Administrative contact.CME certificates will be issued within six weeks of the receipt of all final documentation.Regularly Schedules Series (RSS)
Does the CME office need updated schedules as times/dates change?
Yes. It is most helpful for the EPE Office to be sent an updated schedule of activities. We post your activities on our webpage and we also attend activities for monitoring purposes.
When is the attendance report due?
The last week of each quarter (September, December, March and June).
Do you need all of the evaluation forms?
No, we need a summary only.
How long do I have to keep attendance records for my CME activities?
You are required to keep the sign-in-sheets until they are submitted to OEPE. MSM OEPE retains a record of all sign-in-sheets for activities which are kept on file for 6 years in keeping with ACCME guidelines.
Can a pharmaceutical commercial company be listed as a sponsor of a CME activity?
No, a commercial support company should never be listed as a sponsor of an activity. They can only be listed as a “supporter”.
Is there any specific wording that CME requires on the promotional flyer materials?
Yes, the most updated certification statement needs to be listed on any promotional material. If you receive commercial support, it must also be acknowledged.
How often do we need to evaluate our clinical department’s CME program?
We must evaluate the program yearly through our CME application.
What is the Activity Review Report?
The Activity Review Report is documentation used by the OEPE to verify compliance of the activity with ACCME guidelines and Standards of Commercial Support. The OEPE RSS Coordinator also uses this report to review files during on-site visits.
When is the Activity Review Report due?
This report is due the last week of each quarter (September, December, March and June).
Do you need all the evaluation forms?
No, we require at least 1 evaluation, but the evaluation summary is needed.